Essential Duties and Responsibilities - Administrative Support
- Provide comprehensive administrative assistance to the Senior Vice President, Vice Presidents, and Directors, including managing calendars, scheduling meetings, and handling travel arrangements.
- Assist with the preparation of reports, policies and presentations maintaining a high standard of accuracy.
- Act as a point of contact for internal and external stakeholders, demonstrating exceptional communication and interpersonal skills.
- Foster effective communication and collaboration within the Operations team and across departments.
- Participate in cross-functional meetings and initiatives to drive departmental goals.
- Fleet Management:
- Oversee the management and maintenance of the organization's fleet of vehicles
- Present safety trends and usage reports to the safety committee
- Maintain parking lot leases for internal and external stakeholders
- Optimize fleet utilization and recommend improvements to enhance cost-effectiveness and sustainability.
- Special Projects and Events Coordination
- Collaborate with cross-functional teams to plan, execute, and oversee special projects.
- Manage event logistics such as venue selection, catering, equipment setup, and participant coordination.
- Project Management
- Monitor project timelines, budgets, and deliverables to ensure successful completion.
- Set and manage expectations, develop a detailed project plan, defining the scope of the project, understanding project risks and assigning team members to specific tasks.
- Reporting and Metrics
- Develop, compile, and analyze various reports, metrics, and performance data to provide insights to deliver to the department's senior leadership team.
- Prepare regular and ad-hoc reports on departmental activities, resource allocation, and project progress, facilitating informed decision-making.
The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job. Management may, at its sole discretion, assign or reassign duties and responsibilities to this job at any time. Education and Experience Minimum Requirements: Minimum Experience: - High School Diploma or GED and 8 years of operations coordination, project management and administrative support roles; an Associate's Degree and 6 years' experience; or Bachelor's Degree and 4 years' experience
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
- Excellent organizational skills and the ability to manage multiple tasks and priorities simultaneously.
- Exceptional communication skills with the ability to interact confidently with individuals at all levels.
- Analytical mindset with the ability to interpret data, generate insights, and develop actionable recommendations.
- Problem-solving orientation and the capacity to make sound decisions in a fast-paced environment.
- Valid Driver's License
Preferred Experience: - Familiarity with fleet management practices, event coordination, or process improvement methodologies
Core Skills: - Strong written and oral communications skills
- Strong problem solving skills
- Able to take initiative, work independently, multi-task as well as collaborate as part of a team
Physical requirements: - Sedentary work that primarily involves sitting/standing.
Project HOME provides equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws. Project HOME prohibits discrimination and harassment of any type.
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