Job Summary: The Real Estate Operations Coordinator supports the real estate operations of Project HOME's portfolio of owned, managed and leased residential and commercial properties (the Portfolio). This position is located at the Helen Brown Community Center, with travel to and work at all other Project HOME locations.

Essential Duties and Responsibilities

• Provide support in the bidding and contracting of Portfolio capital improvement and asset management projects, including but not limited to: preparing requests for proposals; selection of contractors; preparing contracts; and ensuring contractors have required licenses and insurance.
• Provide financial support for Portfolio capital improvement and asset management projects, including but not limited to: assisting with project budgets; processing payments, tracking costs and maintaining electronic files.
• Provide project management support for Portfolio capital improvement and asset management projects, including but not limited to: coordination with project teams; maintaining project schedules; monitoring project progress; and communications with affected staff and residents.
• Provide support in maintaining capital improvement project and asset management files, data bases and systems.
• Provide support for managed entity annual, other and related meetings, including but not limited to: preparing for and scheduling meetings; preparing meeting documents and minutes; providing documents for managed entity shareholder meetings; and maintaining and keeping managed entity files up to date and in compliance with organizational requirements.
• Manage administration of leases and license agreements for properties in the Portfolio that are granted by Project HOME and managed entities to other entities or to related parties.
• Manage administration of leases and license agreements entered into by Project HOME and managed entities for properties not owned by Project HOME or managed entities.
•  Assist in tracking and monitoring internal and external inspections of properties in the Portfolio, including schedules, findings, resolutions and responses.

Administrative, General Operations Support and Other Duties

• Provide administrative support as needed to the Real Estate leadership team, including but not limited to: scheduling meetings; preparing and disseminating meeting agendas and minutes; and preparing or providing support for preparation of department, capital improvement and asset management reports.
• Maintain electronic files related to Portfolio leases, permits and licenses (such as high rise licenses, housing licenses, vacant property licenses and dumpster licenses) and ensure timely renewals of building licenses.
• Other duties / projects as assigned by direct supervisor.

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job. Management may, at its sole discretion, assign or reassign duties and responsibilities to this job at any time.  

Education and Experience Minimum Requirements:

Minimum Qualifications

• High School Diploma or GED and 4 years real estate, project management or property management related experience; or an Associate's Degree or equivalent and 2 years' related experience; or a Bachelor's Degree and 1 of year related experience.
• Proficient in use of Microsoft office suite and Yardi.
• Strong written and oral communications skills.
• Strong problem-solving skills.
• Able to take initiative; work independently; multi-task; and work collaboratively as part of a team.

Preferred Qualifications

• Experience working for an organization serving persons who have experienced homelessness.
• Experience with LIHTC or other affordable housing programs.

Physical Requirements

• Working in an office environment.
• Travelling to and from properties.
• Lifting 20 pounds.

Project HOME provides equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws. Project HOME prohibits discrimination and harassment of any type.