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Essential Duties and Responsibilities
- Provide
support in the bidding and contracting of Portfolio capital improvement and
asset management projects, including but not limited to: preparing requests
for proposals; selection of contractors; preparing contracts; and ensuring
contractors have required licenses and insurance.
- Provide
financial support for Portfolio capital improvement and asset management
projects, including but not limited to: assisting with project budgets; processing
payments, tracking costs and maintaining electronic files.
- Provide
project management support for Portfolio capital improvement and asset
management projects, including but not limited to: coordination with project
teams; maintaining project schedules; monitoring project progress; and
communications with affected staff and residents.
- Provide
support in maintaining capital improvement project and asset management
files, data bases and systems.
- Provide
support for managed entity annual, other and related meetings, including but
not limited to: preparing for and scheduling meetings; preparing meeting
documents and minutes; providing documents for managed entity shareholder
meetings; and maintaining and keeping managed entity files up to date and in
compliance with organizational requirements.
- Manage
administration of leases and license agreements for properties in the
Portfolio that are granted by Project HOME and managed entities to other
entities or to related parties.
- Manage
administration of leases and license agreements entered into by Project HOME
and managed entities for properties not owned by Project HOME or managed
entities.
- Assist
in tracking and monitoring internal and external inspections of properties in
the Portfolio, including schedules, findings, resolutions and responses.
Administrative, General Operations Support
and Other Duties
- Provide administrative support as needed to the Real
Estate leadership team, including but not limited to: scheduling meetings; preparing
and disseminating meeting agendas and minutes; and preparing or providing
support for preparation of department, capital improvement and asset
management reports.
- Maintain electronic files related to Portfolio leases,
permits and licenses (such as high rise licenses, housing licenses, vacant
property licenses and dumpster licenses) and ensure timely renewals of
building licenses.
- Other duties / projects as assigned by direct
supervisor.
The information contained
herein is not intended to be an all-inclusive list of the duties and
responsibilities of the job. Management may, at its sole discretion, assign or
reassign duties and responsibilities to this job at any time.
Education
and Experience Minimum Requirements: Minimum Qualifications
- High School Diploma or GED and 4 years real estate, project
management or property management related experience; or an Associate's
Degree or equivalent and 2 years' related experience; or a Bachelor's Degree
and 1 of year related experience.
- Proficient in use of Microsoft office suite and Yardi.
- Strong written and oral communications skills.
- Strong
problem-solving skills.
- Able to take initiative; work independently; multi-task;
and work collaboratively as part of a team.
Preferred Qualifications
- Experience working for an organization serving persons who
have experienced homelessness.
- Experience with LIHTC or other affordable housing
programs.
Physical Requirements
- Working in an office environment.
- Travelling to and from properties.
- Lifting 20 pounds.
Project HOME provides
equal employment opportunities to all employees and applicants for employment,
without regard to race, color, religion, age, sex, sexual orientation, gender
identity, national origin, disability status, protected veteran status, genetic
information, or any other characteristic protected by federal, state, or local
laws. Project HOME prohibits discrimination and harassment of any type.
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