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Essential Duties and Responsibilities Special Events
- Plan & Execute special events each year, including but not limited to: Building grand openings, ribbon cuttings, building groundbreakings, and fundraising events.
- Oversee pre-planning, invitations, staffing, materials, venue coordination, and post-event closeout
- Procure Vendors and negotiate contract terms
- Manage invitations- save the date and event (including management of sponsorship lists and RSVPs)
- Help prepare any additional solicitation materials under the direction of the Manager of Annual Giving.
- Manage venue setup, seating, storage and all other event site logistics
- Support the Volunteer and In-Kind Gifts Coordinator to host special volunteer events including street cleanups, volunteer appreciation events, holiday meals/ parties, etc.
Rising Leaders Committee (Project HOME's young professionals' group) - Act as one of the main relationship contacts to the Rising Leaders Committee. Plan committee meetings and networking event logistics, sending correspondence, and supporting committee activities with the Manager of Annual Giving.
- Support Manager of Annual Giving and Rising Leaders Committee in meeting revenue targets for the Bring Philly HOME and Race HOME fundraisers, hosted by the Rising Leaders Committee.
- Manage the process for securing silent auction items for Bring Philly HOME, with support from Rising Leaders Committee members
- Plan and execute event logistics of the Bring Philly HOME event and Race HOME: budget, venue, securing all vendors (decor, graphic designers, AV, give-away, printing) save the date and event (including management of sponsorship lists and RSVPs)
Fundraising - Support the Manager of Annual Giving and Development and Communications Department's fundraising initiative, including fundraising surveys, stewardship correspondence, constituent updates, and Annual Giving projects.
- Assure all actions and relationships data are captured in the Raiser's Edge database.
Education and Experience Minimum Requirements: Minimum Qualifications
- Bachelor's degree plus two years of event planning experience or Associate's degree plus four years event planning experience.
- Availability to work occasional nights and/ or weekends
- Experience in preparing and understanding budgets and other financial documents.
- Excellent writing and analytical skills
- Ability to work independently and as a part of a team that values proactivity and collegiality
- Strong computer skills (experience w/ Microsoft Word, Excel, etc.)
- Ability to successfully manager several tasks simultaneously: superior organizational skills
- Ability to maintain ongoing collaborative relationships with foundations, corporations, government contact, and internal contacts.
- Excellent oral and written communication skills, attention to detail, strong organizational and customer service orientation are required.
- What Qualifications or Experience You May Bring:
- Experience in fundraising, development solicitation or sales
- Experience using fundraising or database software
Physical Requirements: Ability to move or remain sedentary for periods of time in various locations.
Project HOME provides equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws. Project HOME prohibits discrimination and harassment of any type.
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